Proposal Quality Checklist | Setup Your Project for Success

Pre-Submission Quality Assurance

Plan 45-60 minutes: it catches gaps and confirms your foundation work shows.

Quality Assessment Score

0/6

Evidence Foundation

0/6

Community Voice

0/6

Professional Quality

0/6

Competitive Edge

0/24

TOTAL SCORE

Overall Quality Rating: 0%

Assessment Status

Evidence Foundation Integration

Draws from all foundation work, Lessons 1.1-2.2.

Problem analysis draws directly from Problem Tree

Stakeholder engagement results documented with specific numbers

Community priorities from affinity analysis guide outcome selection

Theory of Change logic provides clear narrative from inputs to impact

Logframe elements give a clear structure and measurement framework

Activity designs demonstrate implementation readiness and community partnership

Category Score:

Community Voice and Partnership

Integrates real community voice and documents real partnership.

Community language and quotes integrated appropriately throughout

All community quotes properly attributed

Stakeholder priorities reflected in project design

Community assets and strengths highlighted, not just deficits

Partnership documentation goes beyond generic letters

Local ownership and capacity building central to sustainability strategy

Category Score:

Professional Quality Standards

Meets professional standards without losing what's distinctive.

Proposal structure meets funder requirements and professional standards

Evidence base demonstrates analytical rigor and a clear methodology

Implementation plan shows realistic timeline, resource planning, and risk management

Budget justification demonstrates cost-effectiveness and resource leverage

Monitoring framework balances community priorities with funder accountability needs

Sustainability strategy shows lasting impact beyond initial funding period

Category Score:

Competitive Differentiation

Shows clear strengths, apart from competing requests.

Proposal demonstrates depth of community engagement beyond typical consultation

Implementation readiness exceeds standard proposal preparation

Partnership documentation shows real collaboration and shared ownership

Innovation elements reflect community contributions and local adaptation

Evidence base combines professional analysis with community validation

Overall approach shows a clear, confidence-building methodology

Category Score:

Self-Assessment Scoring Interpretation

22-24 (90%+): Excellent

Exceptional quality across all dimensions.

Action: Proofread, then submit.

18-21 (75-89%): Good

Strong foundation, a few gaps below 5/6.

Action: Review unchecked items. Budget 2-3 hours.

15-17 (60-74%): Fair

Foundation present, but gaps reduce your edge across categories.

Action: Revisit the Step-by-Step Guide. Budget 4-6 hours.

Below 15 (<60%): Needs Revision

Not yet competitive: too much foundation work is missing.

Action: Return to Lessons 1.1-2.2 and rebuild with the Evidence-Based Proposal Template.

Quality Assurance Pays Off

This check ensures your proposal shows what your foundation work gives you.

Proposal Quality Assessment Checklist

Pre-Submission Quality Assurance

Quality Assessment Score

Evidence Foundation Integration

Community Voice and Partnership

Professional Quality Standards

Competitive Differentiation

Self-Assessment Scoring Interpretation

22-24 (90%+): Excellent

18-21 (75-89%): Good

15-17 (60-74%): Fair

Below 15 (<60%): Needs Revision

Quality Assurance Pays Off

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